Exhibitor Use of Space Agreement
Texas Association for Pupil Transportation - USE OF SPACE
No exhibitor shall assign, sublet, or share space.
Backdrop exhibits shall not extend more than three feet forward from the back wall of the booth or extend more than eight feet above the floor except for such items as school buses. No interference with the light or view of other exhibitors will be permitted. Nothing attached to the walls.
Demonstrations must not infringe upon other vendor booth spaces; lights, sounds and other effects shall be respectful of other vendors and attendees. Sound equipment may be used for demonstrations only. Be mindful of surrounding exhibitors. The volume of the sound or music for the demonstration will only be at the discretion of the Exhibitor Chairperson and/or the Executive Board of TAPT.
Any fuel-powered vehicle on static display must have the smallest possible amount of fuel, not more than 1/4 tank or 5 gallons. The gas cap must be locked AND sealed by tape; batteries must be disconnected. Protective floor covering is required.
A drip pan must always be used the entire time that the vehicle is on display to prevent engine/transmission and any other leaks. All motorized vehicles on display shall have all batteries disconnected at the “hot” lead. The lead shall be safely secured to prevent contact with the battery. Vehicles may not be started, run, or moved during event hours. The keys must be taken out of the ignition. No refueling of vehicles is permitted within fifty (50) feet of the Center. Compressed flammable gases, flammable/combustible liquids and hazardous chemicals are prohibited.
The possession of firearms, explosives or weapons of any kind is prohibited.
Glitter, sand, confetti and adhesive-backed (stick-on) decals are strictly prohibited and may not be distributed or used for any purpose within the exhibit area.
Helium-filled balloons are not allowed. Contact your Event Coordinator for further information concerning a possible waiver to this requirement. There is a fee for any balloons which escape the exhibitor’s display. The use of pyrotechnic devices, smoke, chemical or dry ice is prohibited. Open flames are prohibited. No candles may be used.
All banners and signage must be hung by the convention center staff or Freeman Decorators. Exhibitors may not hang banners or signage without approval from show management. The use, distribution and location of all signs, cards and posters are subject to review and control by the convention center. Handwritten signage not allowed. Please do not place empty boxes in aisles or behind booths in view of attendees.
All food, alcohol and other beverage needs must be coordinated through the convention center. No glass containers allowed.
All sales and advertising activities must be confined to the exhibit booth or immediate areas. Exhibitors may show, discuss, explain and demonstrate items or services, but shall not make sales, which result in the exchange of merchandise and or money in the exhibit hall. An exhibitor may conduct cash sales in the booth if the item is strictly transportation memorabilia. Show management will not permit non-exhibitors to canvass, solicit, hold conferences, or distribute literature or other promotional devices during the trade show. In the case of the above allowed cash sales, the company/person/organization renting the space must conduct the sales and cannot allow another person that is not connected with the exhibitor to sell from the booth. The exhibitor desiring to make the sale noted above must be responsible for complying with all local, state, and federal regulations relative to taxes, permits, etc.
An exhibitor desiring to make limited cash sales in the booth must provide in advance a description of the items to be sold and the cost per item. TAPT, through its Vendor Committee, reserves the right to refuse.
No cash sales will be allowed on the floor away from the booth or by a non-exhibitor. The TAPT trade show is a closed show except for the registered delegates, companions, special guests, or exhibitors. The cash sale of school transportation related memorabilia is for the purpose of providing a service to its members.